• Administrative Assistant

    Wallowa County Chamber of Commerce

    Job Description - Administrative Assistant
     
    Reports To: Executive Director
    Status: Full Time, Non-Exempt
    Schedule: M – F, 8AM – 5PM, rare evenings/weekends for events
    Compensation: $15 - $17/hr DOE
    Benefits: Vacation, Holiday, Sick Leave, Simple IRA
     
    SUMMARY

    The Wallowa County Chamber of Commerce is seeking a dynamic and energetic Administrative Assistant to enhance and support our organization and Visitor Center. The Administrative Assistant is a key role within the Chamber. This position interacts with Chamber members, Board Directors, the Executive Director and the general public daily, making a positive and solutions-oriented mindset a must. The Administrative Assistant is also responsible for a wide variety of clerical functions and general office support. This is an exciting and ever-evolving role, with opportunities to have real-time impact on the success of the organization and the community.
     
    KEY SKILLS & ABILITIES
    • Display a strong commitment to the Wallowa County community
    • Outstanding & effective communication skills, both oral and written
    • Self-motivated, flexible & adaptable to shifting priorities & timelines
    • Excellent organizational & time management skills
    • Strong technology proficiency (experience with programs such as Microsoft Office suite, QuickBooks, etc.)
    • Experience with Customer Relationship Management (CRM) systems a plus
    • At least 3-5 years of previous experience in an administrative role preferred
    • Associates Degree or higher preferred
     
    PRIMARY DUTIES & RESPONSIBILITIES
    • Handle all office-related daily/weekly tasks such as:
      • Opening/closing office & Visitor Center
      • Answer/respond to phone calls
      • Provide information to visitors to the Chamber office & Visitor Center
      • Record daily contact logs
      • Manage incoming/outgoing mail communications & electronic communications (email, web inquiries, etc.)
      • Mail delivery/pickup
      • Banking deposits
      • Manage & schedule use of conference room
      • Maintain a clean & orderly office & Visitor Center
    • Attend monthly Chamber board meetings & record minutes, promptly provide preliminary minutes to Executive Director following meetings
    • Assist with development of & publication of printed materials distributed by the Chamber; review & update these documents consistently
    • Assemble/distribute new member packets & visitor packets as needed
    • Maintain & update Chamber member database software as needed (including member listings, job postings, events, etc.)
    • Visit/cold call businesses to recruit new Chamber members
    • Manage the Chamber Buckskin Bucks “Buy Local” program by:
      • Recruiting & onboarding members for the program
      • Maintaining QuickBooks & balancing bank statements for the program
      • Make weekly deposits for the program
    • Maintain inventory of office equipment, paper & digital files, brochures & other printed information, products for sale, etc.
    • Maintain adequate records of transactions & correspondence
    • Prepare & distribute weekly emails to membership
    • Prepare & distribute membership renewal invoices & past due letters on a monthly basis
    • Assist in coordinating the planning, scheduling, marketing, promoting, registration & execution of special events & activities
    • Other duties as assigned by the Executive Director
    WORKING CONDITIONS
    • Position operates in a professional office environment
    • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
    • This job is primarily performed at a stationary desk in an office and can be done sitting or standing
    • Occasional lifting/moving of boxes (30-50 lbs.)
    • Occasional need to crouch, stoop and bend
     
    To Apply: Please submit a cover letter and resume (including three references). Apply via email at: info@wallowacounty.org or apply via mail at: PO Box 427, Enterprise, OR 97828. No in-person submissions.

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